Having decided what you are going to do, you will want everyone to know about it. We suggest you use every form of communication and promotion available to let people know about your fundraising activity and that you need their help to raise as much money as possible. For example, putting posters and flyers in local community centres, businesses, schools and at workplaces – anywhere where people will see them.
Ask everyone you know to come along and spread the word to family, friends and colleagues.
Engage the local media to publicise your fundraising activity. Write a press release and send it to local newspapers and radio stations.
In your press release, make sure to include:
Make modern technology do all the hard work. Here’s how you can use your email and social networking accounts to spread the word:
We have lots of great information, advice and support materials to help you raise money and have a terrific time doing it. Whether it’s a high quality ‘In aid of…’ logo you are looking for, a sponsor form, poster or other support materials, you can find it all here.
We can offer you disposable banners and balloons (stocks depending) to help you promote your fundraising activity. To order these please contact us.
If you are going to make your own posters and fundraising materials please be sure to include the charity’s logo and registration number on all your flyers, posters, invitations and press releases so that potential supporters know your event is in aid of the Royal Caledonian Education Trust.
If you have already decided to organise a fundraising event, please register your details with us by completing an event registration form. We will also make sure you receive a letter of thanks acknowledging receipt of the monies you raise and send in to us.
Before you start fundraising, please don’t forget to familiarise yourself with the dos and don’ts of fundraising. There are lots of good websites that can help you, such as the Institute of Fundraising or the Charity Commission
In addition, we’ve included our own guide on how to make your fundraising safe and legal below.
Finally, thank you for choosing to raise money in aid of the Royal Caledonian Education Trust. You are helping to provide a lifeline of support for Armed Forces children and every pound raised will make a significant difference!
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You can start raising money today simply by registering your event on our BT My Donate page.
Creating an online fundraising page is a quick and easy way to collect money and manage your fundraising.
It only takes a few minutes to set up and your friends and family can make secure donations and leave their messages of support anywhere, anytime.
Your online fundraising pages also gives your supporters the opportunity to Gift Aid their donations, which means the Royal Caledonian Education Trust receives 25% more – at no cost to you or your sponsor.
Start raising money now by creating your online fundraising page. Raising money with an online fundraising page enables you to:
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When your event is finished, it is always best to collect the money you have raised as quickly as possible. Try to ensure that two people are present when you are counting cash.
Please don’t send cash in the post. Bank any cash or cheques made payable to you and then write a cheque payable to ‘The Royal Caledonian Education Trust’ for the amount collected and send it to:
The Royal Caledonian Education Trust, 121 George Street, Edinburgh, EH$ 1BW
Include any sponsorship forms you have used so we are able to claim Gift Aid – this means your gift to us will be worth 25% more. Please enclose a note with your name, address, postcode and details of the event so we can thank you properly for your fantastic fundraising support.
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When you’re fundraising for the Royal Caledonian Education Trust, you are acting “in aid of” the Royal Caledonian Education Trust, rather than “on behalf of” or “representing” the Royal Caledonian Education Trust. This means that you are independent of the Royal Caledonian Education Trust and what you do does not fall under the Royal Caledonian Education Trust’s control.
Please make sure that your fundraising materials and posters include the line:
In aid of the Royal Caledonian Education Trust: Charity Commission No.: 310952 (England & Wales) Scottish Registered Charity No.: SCO38722 (Scotland).
Please complete our event registration form to inform us of your fundraising plans.
Charity Law requirements mean that the Royal Caledonian Education Trust cannot take responsibility for what you do as a volunteer when you are fundraising “in aid of” the Royal Caledonian Education Trust (Charities Act 2006).
The Royal Caledonian Education Trust insurance does not cover events organised by supporters. You must make sure that you have an appropriate level of insurance in place for the activity or event you are carrying out.
Check whether the venue or organiser has their own insurance which will cover what you are planning. You may be able to pay a small supplement for your event to be included in their policy. As a minimum, you need to ensure that you have public liability insurance for any event in which members of the public will participate.
You must ensure that you carry out appropriate risk assessments for your fundraising activity. A risk assessment is intended to help you identify the risks involved in your event or activity, assess the likelihood of the risk arising, find ways in which you might eliminate or reduce the risk.
There is a useful summary of how you might approach a risk assessment on the Health and Safety Executive website
There are a number of activities for which you will need a licence. You should check carefully on the relevant websites when you are planning an event to make sure you have covered the licensing requirements. Licences or permissions will be required, for example, for:
For all of the above you will need to contact your local authority.
Obviously the venue provider or organisation you are working with to carry out the event or activity may already have the relevant licence – if so, ask to see it or get confirmation in writing.
If you’re planning any type of lottery (such as a raffle, tombola or sweepstake), please be aware that there are strict rules about what you can do. Lotteries are regulated by the Gaming Commission for Great Britain. Find out more. The Gambling Commission states that Lotteries fall into a number of different categories:
Only customer, non-commercial and private society/work/residents’ lotteries can be run without the requirement for either a licence from the Gambling Commission or registration with a licensing authority.
The most common form of lottery that can be used to benefit the Royal Caledonian Education Trust is the non-commercial lottery. To ensure that your lottery stays within the legal definition of a non-commercial lottery, you will need to comply with the following requirements:
If you do not believe that your lottery is going to meet the above criteria then we would urge you to think very carefully about using a lottery to raise funds for the Royal Caledonian Education Trust and check the legal requirements for running an alternative type of lottery.
If children (under 16) are involved in fundraising in any way, please make sure that they have permission from their parent or guardian and are properly supervised by a responsible adult.
You should be aware of your responsibilities if children are going to be present at or taking part in an event. For example, any adult tasked with supervision of children who may be left alone with them may need to be checked via Disclosure Scotland.
Consider first aid provision. Some events will require it. Ensure you have adequate cover available for the scale of your event. If you’re not sure, check with your local authority.
You don’t need a licence to sell food, but you should ensure that food is prepared in a hygienic manner and complies with the Food Safety Act.
Check out references and/or qualifications of suppliers – e.g. if caterers or food suppliers have the relevant Food Hygiene and Environmental Health certificates. If you are preparing food yourself, you’ll be well advised to get someone involved who has studied the Basic Food Hygiene Certificate course.
Contact your local authority for food hygiene regulations at events or visit www.foodstandards.gov.scot
If you are using a venue and alcohol will be available, check if the venue is licensed or contact your local council to find out more about getting a temporary licence.
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